Human Resources Generalist, Talent Acquisition
The Human Resources Generalist – Recruitment/Talent Acquisition works in partnership with the Associate Vice President of Human Resources and other team members to provide a wide range of recruitment life cycle functions including classification, talent acquisition, compensation, onboarding, and retention by actively engaging and working collaboratively with academic and administrative staff.
In this role, the incumbent will be responsible for providing consultation and guidance to hiring managers in the development of strategies, programs and initiatives related to the full recruitment life cycle while ensuring fair and consistent application of appropriate laws, policies, and regulations. This includes, but is not limited to identifying, attracting, screening, interviewing, onboarding, and retaining candidates. This position may also develop, create and present strategic staffing plans, review and establish position classifications, review and recommend appropriate compensation, track and report employment metrics, and manage the college’s applicant tracking and new hire onboarding system - NEOED.
This position independently performs professional level Human Resource assignments which require the application of independent judgment in the analysis of routine and complex human resource work within established standards.
Nestled between the Cascade Mountains and Puget Sound in the northwest corner of Washington State, Skagit Valley College is located 60 miles north of Seattle and 80 miles south of Vancouver, BC. SVC was established in 1926 in Mount Vernon. Operating as one college with several campuses and centers, SVC serves Skagit, Island and San Juan Counties with campuses in Mount Vernon and Oak Harbor, centers in Friday Harbor and Langley, and a Marine Manufacturing and Technology Center in Anacortes.
Skagit Valley College adheres to a set of guiding principles: Duties and Responsibilities
Respect, Integrity, Open and Honest Communication, Collaboration, and Compassion
- Plan, implement, and manage recruitment strategies that support establishing and maintaining a qualified and diverse workforce for administrative, exempt, faculty, and classified employees.
- Perform full life cycle recruiting while maintaining excellent relations with hiring managers, employment candidates, and the community at large.
- Work with hiring managers to create and develop effective recruitment marketing campaigns and channels to source candidates, including advertisements, hiring events, career centers and job programs.
- Recruit quality talent through targeted active and passive recruiting sources.
- Manage recruitment initiatives through social media platforms in coordination with Marketing and Communications staff.
- Develop college, university, and agency partnerships, and build relationships with community resources.
- Manage the online applicant tracking system, NEOED, or like system that supports institutional recruitment, to include end user training, technology enhancements, and implementation of new features and modules.
- Using NEOED, receive requisitions, route for approval, and assign to appropriate posting. Manage the hiring workflow and move applicants through the recruitment stages until hire.
- Ensure that hiring committees conduct appropriate interviews and document candidate summary information.
- Provide coaching to hiring managers on interviewing, candidate feedback and selection. Ensure search committee members or applicant reviewers have agreed to SVC’s confidentiality agreement.
- Consult with hiring managers to ensure the best qualified candidates are selected for positions based on skill sets and qualifications. Facilitate the application process and proctor pre-employment assessments and background checks.
- Schedule other screenings as appropriate.
- Extend job offers or provide support to hiring managers and write job offer notices.
- Oversee recruitment forms, templates, and shared folders; serve as administrator for Recruitment and Search Committee Portal.
- Measure staffing outcomes through the development and tracking of employment metrics.
- Develop and manage the recruitment budget including all external jobs advertising and employment related marketing initiatives.
- Research, participate and collaborate in local, state, and national recruitment fairs. Participate in State Board of Community and Technical Colleges and statewide recruitment, diversity, and retention programs.
- Present training and provide guidance in regards to the hiring process, legal hiring practices, and EEO for all types of employees.
- Collaborate with the HR Team to develop, deliver, and maintain onboarding and new employee orientation materials, which define the culture, methods of communication and organizational structure of SVC.
- Collaborate with the HR team to develop and deliver employee recognition initiatives and other retention strategies.
- Identify staff professional development opportunities and collaborate with appropriate personnel to create professional development solutions.
- Conduct job analyses and Position Review Requests in conjunction with applicable HR staff to determine the appropriate classification.
- Collaborate with the HR team and other resources to routinely update job descriptions and assure appropriate placement on the SVC organizational chart.
- Collaborate with the HR Team and other resources to assure college compliance with Federal, State, and local laws as well as adherence to college and human resources policies and procedures.
- Oversee required workplace posters and update annual notices. Ensure workplace poster compliance at all SVC sites and centers.
- Collaborate with HR Team and other resources to develop, update, review, revise, and document institutional and HR policies and procedures.
- Develop a firm understanding of and advise faculty and staff to maintain compliance with the Washington State Executive Ethics Board standards.
- Participate in and support accreditation efforts as assigned.
- Participate in State or SVC compensation analysis and review procedures.
- Develop a working understanding of the Washington State Public Employees Benefit Board and assure that employees are appropriately referred for answers to benefit questions.
- Provide ongoing systems evaluation and assessment of opportunities/need for improvements in business practices and processes. Work with HR Manager and the Associate Vice President of Human Resources to design and implement strategies to effect improvements.
- Represent the Associate VP of HR and the Human Resource Office on campus committees, task forces, initiatives or other meetings as assigned.
- Provide support and service to multiple groups of stakeholders including job applicants, human resource staff, administrators, managers, and employees throughout the college.
- May assist in the intake and investigation of complaints.
- May serve as IT Professional System (ITPS) classification Coordinator and HR representative in IT Team evaluations. May oversee the ITPS Position Evaluation Tool.
- Respond to various CBA obligations as assigned.
- Use effective communications skills to disseminate messages to all constituents.
- Perform other duties as assigned.
Knowledge, Skills, and Abilities:
Knowledge or understanding of:
- Demonstrated in-depth knowledge of Federal and State employment laws and regulations;
- Demonstrated knowledge of Human Resource management practices and procedures, and recruitment, compensation and benefit practices in a public sector environment;
- HRIS and applicant tracking systems and related reporting;
- Commitment to equity and inclusion.
- Excellent organizational skills with the ability to prioritize unplanned but required duties and negotiate priorities according to campus needs while considering regulatory issues, process requirements, and ongoing confirmed deadlines;
- Possess a high level of proficiency with Microsoft Office software products and be able to use a computer for written communication, data entry, spreadsheets and report creation;
- Skill in communicating both orally and in writing to respond to and initiate communication with employees and staff, staff of other institutions and outside agencies;
- Skill in performing detailed work, requiring independent judgment and application of advanced theories;
- Time management and multi-tasking skills and the ability to effectively handle sensitive situations while meeting multiple competing deadlines;
- Possess strong interpersonal skills.
- Work effectively with populations representing diverse backgrounds, cultures, life experiences and various learning and working styles;
- Develop relationships, effectively interact, and build positive professional relationships within all levels of the organization and with external candidates;
- Maintain strong customer relationships by being highly responsive, non-judgmental and supportive;
- Be self-directed and able to adapt to new challenges, processes and job responsibilities;
- Work with and maintain the security of highly confidential data;
- Possess a high comfort level with ambiguity and a dynamic work environment;
- Possess strong analytic and problem solving capabilities;
- Contribute to equity and inclusion by fostering a climate of multicultural appreciation and awareness;
- Handle difficult/sensitive situations, using sound and independent judgment within policy and legal guidelines as well as best practice guidelines;
- Maintain a professional, positive service attitude under sometimes stressful situations;
- Possess a great sense of humor.
- Bachelor's Degree in human resources, business administration, organizational behavioral sciences, or related field;
- Three (3) years of professional level Human Resources experience preferably with two (2) years in Talent Acquisition/Recruiting, OR equivalent combination of education and progressively responsible Human Resources experience;
- Demonstrated knowledge of Human Resource office practices and procedures, State and Federal employment rules and laws, and provisions of negotiated agreements;
- Experience working with HRIS and Applicant Tracking systems.
- Professional Human Resources (PHR) or Senior Professional Human Resources (SPHR Certification), or Society for Human Resource Management certification (SHRM CP/SCP).
- Recruitment experience in a union environment for all levels of positions.
- Human Resource experience in a higher education or government setting.
- Demonstrated knowledge of current competitive recruitment strategies.
- Prior experience preparing and disseminating internal and external communications.
- Prior work experience requiring policy, procedure or practice development, analysis, interpretation, and communication.
- Understanding of employment classification, and compensation analysis and planning.
- Prior work experience with coaching, advising and supporting management, supervisors, and leaders.
Salary, Benefits, Conditions of Employment, Application Procedure
Salary and Benefits:
- Annual salary rate for this twelve-month, 100% of full-time position is $54,000 to $65,000, depending on experience;
- Contracts are written annually for the period of July 1 to June 30. This position will be filled as soon practical after a candidate is identified and the salary will be pro-rated for the remaining contract period.
- This position is exempt from the overtime pay requirements of The Fair Labor Standards Act and is civil service exempt;
- Salary, retirement, medical and insurance benefits are provided in accordance with state regulations and may be subject to change in accordance with legislative mandates. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.
Conditions of Employment:
- Prior to employment, the candidate must pass a criminal background check.
- If hired you will be required to provide proof that you are either 1) a U.S. citizen, or 2) an immigrant whose status permits you to lawfully work in this country.
- Completion of academic degree(s) will be verified through receipt of official transcripts at the time of hire.
- Have or ability to obtain by the time of hire, a Washington State Driver's License or equivalent and proof of auto insurance. (HR provides support to all District campuses.)
- Per Proclamation 21-14, employees must be fully vaccinated against COVID-19 no later than date of hire. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hire process. Exemption may be granted for religious or medical purposes, subject to approval based on the essential functions required of the position.
To be considered for this position, applicants must:
- Meet the minimum qualifications and;
- Submit a complete application to the online recruitment system at www.skagit.edu that includes the following:
- The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
- A current resume; (Attachment: Resume)
- A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).
In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
Application Deadline: Priority screening will begin after June 19, 2022. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.
Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
Application Assistance: If you have questions about the position or require special accommodation, you may contact Human Resources at (360) 416-7794, Monday through Thursday, 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at (360) 416-7718 by the application closing date.
For questions regarding the online application system, you may call NEOGOV Applicant Tech Support at (855) 524-5627 from 8:00 am to 5:00 pm Pacific Time. For best results, apply using one of the following browsers supported by NEOGOV: Google Chrome, Mozilla Firefox, Safari, Microsoft Edge, and later versions of Internet Explorer.
SVC Annual Security Report: The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all colleges to provide information to current and prospective students and employees about campus safety policies, procedures and statistics on certain crimes, including hate crimes, domestic violence, dating violence, stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report, which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling (360) 416-7794 or by accessing the Report at: https://www.skagit.edu/about/safety-security-parking/
Skagit Valley College is an equal opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices. SVC does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. All faculty and staff hired at Skagit Valley College are encouraged to embrace, continually support, and enhance diversity and equity on our campus and in our community.